How To Email To a Fax Number in Microsoft Outlook. Faxing through emailsending and receiving cover letters andor documents virtuallyhas a wide range of benefits, including the ability to send multiple pages or faxes at one time and saving on supply, printing and repair costs associated with fax machines. Emailing to a fax number using Microsoft Outlook isnt difficultrequiring only a fax service subscription and possibly changes to your Outlook setup depending on your fax service or version of Outlook. Once set up, the process uses the same tools as a regular email message but in slightly different ways. Microsoft outlook free download Microsoft Office Outlook 2007, Microsoft Office Outlook 2010, Microsoft Outlook, and many more programs. Largest SMS provider in Australia provider of SMS solutions through desktop SMS, online SMS, mobile marketing, bulk SMS, Mass SMS and outlook SMS. Personal SMS ipipi. com is a convenient, powerful and affordable way to send SMS messages anywhere in the world from any computer. Creatas ImagesCreatasGetty Images. Step. Subscribe to a fax service and follow any Outlook setup instructions required by your fax service provider if needed. If you already have a subscription or work on a network with services, go to Step 2. To review a list of Internet faxing service providers, such as My. Fax or Rapid. FAX, click the link in the Resources section below or go to File in Microsoft Outlook and under New click Fax or Internet Fax. When Microsoft Outlook prompts you to subscribe to Fax Services, click Ok to open the Microsoft webpage list of Internet fax providers. Step. Open a blank email message window. Step. Type your fax recipients number or fax number email address in the To. field of your email message. Depending on your fax service providers instructions, your companys network based services andor your version of Microsoft Outlook, you can type in the fax number several ways Step. Fax number only 1. Fax number following the text fax in brackets fax 1. Email address with the fax number as the user name followed by the symbol and the fax service providers domain name 1. Step. Add a Subject describing the purpose of the fax as you would normally in an email. Some services require that the Subject field have the recipient name or greeting that would normally appear on a fax cover sheet. For example, Horatio Banister Washington or Fax for Consuela. Step. Attach your cover sheet and fax documentation to the email unless your service permits the body of the email to serve as a cover sheet providing return contact information and message or instructions for the recipient. Step. Click the Send button to send the fax. After a certain period has passed, your fax service provider will email a fax status notification similar to a transmission sheet. If your fax didnt go through, try again or contact the recipient for an alternative number.